Tool Library Lending Rules


Tools and equipment that may be borrowed from the Philmont Public Library include, but are not limited to, gardening items, laptops, and hot spots.

  1. Patrons must be age 18 or over to borrow any tools or equipment from the Philmont Public Library (Library).
  2. Prior to borrowing tools or equipment, all patrons must sign the Use Agreement, Waiver and Indemnification Form. HERE
  3. By taking possession of any item(s), patrons are certifying that they are capable of using the item(s) in a safe and proper manner.
  4. Patrons borrowing the Library’s tools or equipment are responsible for the safe and appropriate use of those tools and equipment by themselves or any other person(s) whom they permit to use those items while under the patrons’ supervision.
  5. Patrons may borrow up to two tools or pieces of equipment at a time. The Library reserves the right to make exceptions to this policy.
  6. Tools and equipment may be reserved by patrons by calling the Library. Patrons will be notified when reserved tools or equipment become available and will have three (3) days to pick them up. The Library reserves the right to make exceptions to this policy.
  7. Patrons agree to pay a refundable deposit of $15 for tools or equipment whose replacement cost is between $30.00 and $50, and $25 for those with a replacement cost
    over $50.00.
  8. All tools and equipment have a lending period of seven (7) days. The Library reserves the right to make an exception to this policy.
  9. All tools and equipment borrowed are to be returned to the Library by the close of business on their due date. Tools and equipment may be returned only during the Library’s open hours and may not be returned in the book drop.
  10. Patrons may not renew the check-out of tools and equipment. The Library reserves the right to make exceptions to this policy.
  11. If tools or pieces of equipment are returned late, the borrowers will be responsible for late fees. Late fees will be assessed at $5.00 per day for every day the Library is open until the item is returned, and will be deducted from the refundable deposit. Fines in excess of $10 will prevent patrons from borrowing additional items from any collection.
  12. Tools or equipment shall be deemed severely overdue if not returned in two (2) weeks from the due date. The Library may replace tools and equipment that are severely overdue, holding the borrowers responsible for the full replacement cost. The Library reserves the right to use appropriate steps to retrieve unreturned tools and equipment or unpaid fines or fees. The Library also reserves the right to forgive fines and fees due to special circumstances.
  1. Patrons agree that the Library is not responsible for any manufacturing defects in the materials or the quality of workmanship inherent in any borrowed tools or equipment or for any other defective conditions of the borrowed tools or equipment.
  2. Patrons agree that if any borrowed tool or piece of equipment becomes unsafe or falls into a state of disrepair, they must immediately discontinue its use and notify the Library of the issue on return, if not earlier. Patrons acknowledge the importance of
    bringing such conditions to the prompt attention of the Library.
  3. All tools and equipment are to be returned in the same (or better) condition as when issued, barring normal wear and tear. All tools and equipment must be returned clean.
  4. Patrons agree a) to accept the Library’s assessment of the condition of all returned items, b) to accept the Library’s assessment of fair restitution for damage, soiled condition, or delinquency in returning the item(s), and/or loss of any item(s) in part or in total, and c) to pay for the damage to or loss of any items. This restitution amount may
    equal, but not exceed, the full replacement cost of the item(s).
  5. Failure to comply with any of these rules may result in suspension or revocation of patrons’ borrowing privileges, and/or legal action against the patrons.
  6. The Library reserves the right to refuse the loan of any items at its discretion.