Policies

Essential Policies – Internal

Essential Documents

  • Mission Statement (3/01/2017                                                                      
  • American Library Association’s Bill of Rights(10/03/2018)                                 
  • By-laws (5/02/18)

Board of Trustees

  • Code of Ethics/Conduct (12/05/18)
  • Responsibilities of Officers (12/05/18)
  • Meeting Procedures (12/05/18)

Administrative

  • Library Hours (4/05/2017)                                                                                    
  • Inclement Weather/Closing (4/05/2017)                                                                     
  • Emergencies (9/05/2018)
    • Bomb Threats
    • Fire
    • Health
    • Incident Response
  • Pandemic Protocol (1/06/21)
  • Pandemic-Specific Policies (1/06/21)
    • Proactive Infection Plan
    • Telecommuting
    • Meeting Room Use
    • Employee Dress Code
    • Patron Conduct
    • Computer Use
    • Emergency Sick Leave
  • Public Access to Records: Freedom of Information Law (11/07/2018)

Financial Controls

  • Friends of Philmont Public Library (11/07/2018)
  • Gifts and Donations (3/08/2018)
  • Petty Cash (3/08/2018)
  • Purchasing (11/07/2018)                                                                                      

Essential Policies – External

Circulation

  • Lending Rules and Procedures (12/02/2020)
  • Law Enforcement Inquiry (10/03/2018)

Collection

  • Collection Development – Materials Selection (3/08/2018)
  • Weeding (4/05/2017)
  • American Library Association’s Freedom to Read(10/03/2018)                         
  • American Library Association’s Freedom to View(10/03/2018)                                 
  • Copyright Law (4/05/2017) 
  • Use of Library Materials (4/05/2017)
  • Local History (11/07/2018)

Public Spaces

  • ADA Statement
  • The Karen A. Garafalo Cultural Center (11/07/2018)                                           
  • The Dot Bowes Pavilion (4/05/2017)                                                                    

Patron Codes of Conduct

  • General Conduct (6/03/2020)                                                                               
  • Dress and Personal Hygiene (6/03/20)                                                                 
  • Food, Beverages, Smoking, and Drugs (4/05/2017)                                             
  • Video and Audio Recordings (4/05/2017)                                                            
  • Phone Use (4/05/2017)                                                                                         
  • Young Patrons (11/07/2018)                                                                                
  • Vulnerable Adults (4/05/2017)                                                                             
  • Patrons with Disabilities (4/05/2017)                                                                   
  • Freedom of Information (11/07/2018)                                                                 
  • Pets (4/05/2017)                                                                                                   
  • Patron Complaints (4/05/2017)                                                                            
  • Programming (4/05/2017)
  • Tutoring (4/05/2017)

Technology

  • Photocopier and Printer (11/07/2018)
  • Computer Use (11/07/2018)                                                                                 
  • Internet Use (12/05/2018)                                                                                    
  • Wireless Internet Use (12/05/2018)
  • Fax Machine (11/07/2018)
  • Shredder (11/07/2018)

Essential Policies – Personnel

  • Director (6/03/20)
  • Staff (6/03/20)
  • Volunteers (6/03/20)
  • Volunteer Curators (5/06/2020)
  • Diversity (4/05/2017)
  • Patron Confidentiality (10/03/2018)
  • Violence and Threats (10/03/2018)
  • Sexual Harassment (10/03/2018)

Appendices

  • Appendix A: Use Application Form (10/07/20)
  • Appendix B: Use Agreement Form (10/07/20)
  • Appendix C: Space Reservation Form (10/07/20)                                                        
  • Appendix D: Tutoring Reservation Form (5/06/2020)                                          
  • Appendix E: Patron Complaint Form (1/02/2019)                                               
  • Appendix F: Violence/Threat of Violence Report Form (1/02/2019)                  
  • Appendix G: Sexual Harassment Report Form (1/02/2019)
  • Appendix H:  Library Service Levels during Progressive Phases of a Pandemic (10/07/20)                                                                                                         

* Dates approved by the Philmont Library Board of Trustees